Record Retention Policy
(Hospitals and Health Systems)

Summary

This template provides a form policy and procedure document regarding the creation, retention, storage, and disposal of records, including medical records, by a healthcare organization. Although it provides standard provisions, terms, and conditions typical to this type of document, it will require modification specific to the drafting organization. This template includes practical guidance and drafting notes. For a full listing of related healthcare compliance content, see Healthcare Fraud and Abuse Compliance Resource Kit. For additional information on the structural elements of compliance programs and building successful healthcare compliance plans, see Compliance Programs for Healthcare Providers, Healthcare Compliance Plan Elements, Implementing a Healthcare Compliance Plan, and Healthcare Compliance Program for Providers Checklist. For more resources addressing key health information privacy and security issues, see Health Information Privacy and Security Resource Kit. To compare state laws on data breach notification requirements, see the Healthcare State Law Comparison Tool.