Computers, Mobile Phones, and Other Electronic Devices Policy

Summary

This template is a computers, mobile phones, and other electronic devices policy for use by an employer to ensure employees understand that they are responsible for company-owned devices, should not expect privacy when using such devices, and may be disciplined for misusing and/or failing to secure them. This template includes practical guidance and drafting notes. This template is intended for private employers. Employers should not only include this policy in their handbooks but also should distribute a standalone policy to each employee with its own employee acknowledgement. It is based on federal law and does not address all potential state law distinctions; thus, you should check any relevant state and local laws. The Computers, Mobile Phones, and Other Electronic Devices Policy Acknowledgment template should be signed and placed in the employee's personnel file. For a full listing of key content covering employee handbook considerations, see Employee Handbook Resource Kit. For a full listing of related workplace data security content, see Workplace Internal Data Security Best Practices Resource Kit. For a full listing of data security content that applies to federal government agencies, see Data Security & Privacy for Government Agencies Resource Kit. For information on employee privacy, see Employee Privacy (Federal) and Electronic Communications Privacy Act (ECPA): Key Issues. See also Employee Privacy: Federal, Brightmine HR & Compliance Center Employment Law Guide 2154. For information on policies governing electronic devices in the workplace, see Computer, Mobile Phone, and Other Electronic Device Policies: Key Drafting Tips and Bring-Your-Own-Device (BYOD) Policies: Key Drafting Tips. For an electronic device policy acknowledgment template, see Computers, Mobile Phones, and Other Electronic Devices Policy Acknowledgment. For information on how Artificial Intelligence affects policies regarding internet use and electronic devices, see Artificial Intelligence in the Workplace: Best Practices and Artificial Intelligence (AI) Driven Tools in the Workplace Policy (with Acknowledgment). For a policy template governing electronic devices in the workplace, see Bring Your Own Device (BYOD) Policy. Also see Brightmine HR & Compliance Center How To Series 10163.