Computers, Mobile Phones, and Other Electronic Devices Policy Acknowledgment

Summary

This template is a Computers, Mobile Phones, and Other Electronic Devices Policy Acknowledgment for use by an employer to ensure employees understand that they are responsible for company-owned devices, should not expect privacy when using them, and may be disciplined for misusing and/or failing to secure them. This template includes practical guidance and drafting notes. This template is intended for private employers. It is based on federal law and does not address all potential state law distinctions; thus, you should check any relevant state and local laws. The acknowledgment form should be signed by the employee and placed in the employee's personnel file. Should litigation ensue, this signed acknowledgment form will bolster the employer's position that it had a right to monitor and respond to the employee's activities involving company-owned devices. For a full listing of key content covering employee handbook considerations, see Employee Handbook Resource Kit. For information on employee privacy, see Employee Privacy (Federal) and Electronic Communications Privacy Act (ECPA): Key Issues. See also Employee Privacy: Federal, Brightmine HR & Compliance Center Employment Law Guide 2154. For information on policies governing electronic devices in the workplace, see Computer, Mobile Phone, and Other Electronic Device Policies: Key Drafting Tips and Bring-Your-Own-Device (BYOD) Policies: Key Drafting Tips. For policy forms governing electronic devices in the workplace, see Computers, Mobile Phones, and Other Electronic Devices Policy, Bring Your Own Device (BYOD) Policy. Also see Brightmine HR & Compliance Center How To Series 10163. For a full listing of data security content that applies to federal government agencies, see Data Security & Privacy for Government Agencies Resource Kit.