Communications Systems, E-mail, Networks, and Internet Policy Acknowledgment

Summary

This template is a Communications Systems, Email, Networks, and Internet Policy Acknowledgement for use by an employer to ensure that employees understand that they should have no expectation of privacy when using the employer's electronic systems and that their activity on these systems may result in discipline. This template includes practical guidance and drafting notes. This template is intended for private employers. It is based on federal law and does not address all potential state law distinctions; thus, you should check any relevant state and local laws. Should litigation ensue, this signed acknowledgement template will bolster the employer's position that it had a right to monitor and respond to the employee's activities on its communications systems. For a full listing of key content that can be used by in-house counsel to develop, revise, and implement a company's employee and third-party-related policies, see In-House Company Policies Resource Kit. For a full listing of key content covering employee handbook considerations, see Employee Handbook Resource Kit. For information on communications systems, email, networks, and internet in the workplace, see Communications Systems, E-mail, Networks, and Internet Policy, Communications Systems, Email, Networks, and Internet Policies Checklist, Communications System, E-mail, Network, and Internet Policies: Key Drafting Tips, and 3 Computer Contracts § 13.08. For related policies concerning technology in the workplace, see Social Media Policy and Computers, Mobile Phones, and Other Electronic Devices Policy. For information on the security of information in the workplace, see Written Information Security Plan. For information on employee privacy under federal law, see Employee Privacy (Federal), Stored Communications Act (SCA): Practical Considerations, and Electronic Communications Privacy Act (ECPA): Key Issues. See also Employee Privacy: Federal, Brightmine HR & Compliance Center Employment Law Guide 2154. For information on state laws concerning employee privacy, see Employee Privacy State Practice Notes Chart. For a full listing of data security content that applies to federal government agencies, see Data Security & Privacy for Government Agencies Resource Kit.