Video Teleconferencing Policy
(with Acknowledgment)

Summary

This template is a video teleconferencing policy that sets forth guidelines and clear expectations for employees who lead and/or attend video teleconferences. This policy will be especially helpful for telecommuting employees, remote workers, and individuals working from home. This template contains practical guidance, drafting notes, and alternate and optional clauses. Employers may include this policy in an employee handbook or distribute it as a standalone policy. It is intended for private employers. The template is a non-jurisdictional policy that complies with federal law. The policy provides guidance on key video virtual meeting issues, including, but not limited to: best practices for video calls (e.g., advice on backgrounds; best way to set up camera); guidance on proper and improper conduct and etiquette; guidance on recording calls (including getting adequate permission); and privacy, security, and confidentiality issues. For a full listing of data security content that applies to federal government agencies, see Data Security & Privacy for Government Agencies Resource Kit. For more guidance potentially applicable to video teleconferencing, see Employee Privacy (Federal), Telecommuting Employees: Best Practices Checklist, and Telecommuting Agreements: Key Drafting Considerations. For non-jurisdictional templates potentially related to video teleconferencing, see Telecommuting Agreement, Communications Systems, Email, Networks, and Internet Policy; Bring Your Own Device (BYOD) Policy; Computers, Mobile Phones, and Other Electronic Devices Policy; Written Information Security Plan, and Confidential and Proprietary Information Policy. For information on state laws potentially applicable to videoconferencing, see Employee Privacy State Practice Notes Chart.